Before using Notion, I used Trello, Google Calendar, Google Keep, Google Drive, Evernote, and countless other applications to keep my life on track. They were all terrific applications, but switching between them just for changes in features quickly became a chore – staying productive became a chore.
It took me at least a year before I settled on the best productivity app. I even switched to paper agendas and bullet journaling, but my lack of art skills killed that dream. I needed something centralized and consolidated; a place for anything and everything in my life.
That app was – a digital productivity application that provides easy-to-use features in task management, organization, and more.
I’m not the only one raving over this product. On Capterra, a software comparison website, Notion is rated in the in task management software, document management software, remote work software, and collaboration software for 2020. Its clean and functional platform has attracted more than one million users in two years.
What features does Notion have?
From study trackers to personal journaling, Notion has a huge variety of templates. The app is highly customizable with its pages, task lists, kanban boards, and dashboards.
One of the most commonly used features is the task list, which is a replacement for apps like Todoist. Notion provides an easy way to tick tasks off your list, just like you would on a planner. The digital version lets you move around and rearrange the items as needed. I keep a task list for every day of the week at the bottom of my central dashboard, rearranging them when necessary or changing them to different days. Once ticked off, the line grays out.
One of the best features is the ability to create new pages and each one of those pages can have their own subtopics. I have more than 15 pages that help me manage all aspects of my life, including freelancing, Urban Asian, my website, and school. Within those pages, oftentimes, I create more subpages to keep organized. It sounds complicated, but it basically mimics pieces of paper inside folders. Within my freelancing pages, for example, I have a long list filled with possible pitches, embedded links at the bottom with resources, and a subpage with editorial contacts in an Airtable-style spreadsheet. Meanwhile, my Urban Asian board is a simple kanban board to track the status of several articles. Being able to combine a variety of formats without leaving the platform is a huge advantage – most other apps I’ve used give me one or two of these layout types, but not all of them.
Drop-down lists and kanban boards are often used in Notion spreads as well. Users can also change statuses on various subtasks to be able to track things at a glance. Notion also allows users to embed links, create Airtable-like bases, add quotes, lists, files, and images.
A clean user experience
Notion really aces UX design, using white space to provide a clean and fresh look. The emojis used on each page are aesthetically pleasing and functional for identifying categories of information. For instance, my school subpage has a school emoji and my personal journal page has a journal emoji, making it easier to find within all of the subpages created on the platform…Read more>>